Resources for Current Students

Throughout the course of your studies, you will be required to complete various forms and applications for such things as admission to the Qualifying Exam, Research Protocols, and Travel Reimbursements, to name a few. Many of the forms that you will need can be found below.

Graduate Division
Office of the Registrar
Committee for Protection of Human Subjects
Travel and Reimbursement

Graduate Division Forms & Deadlines

Qualifying Examination:
Application for Qualifying Examination (PDF)

Applications for Candidacy:
Application for Candidacy for Master's Degree (Plan I & II) (PDF)
Application for Candidacy (Plan B) (PDF) for the PhD degree.

Filing Fee:
Filing Fee Application (PDF)

Dissertation Instructions:
Instructions for Preparing and Filing Your Thesis or Dissertation (PDF)

Graduate Division Calendar
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Office of the Registrar

Bear Facts is a system that provides information regarding your registration, grades, financial aid, billing, class schedule, and more. You also use Bear Facts to change your addresses and phone numbers, order transcripts, and complete/submit a Statement of Legal Residence.

Also see:

• Schedule of Classes
• Academic Calendar

Committee for Protection of Human Subjects (CPHS)

For most of your program, you will conduct your research under the direction of your faculty mentor. In most cases, your name will be added to the approved protocol for the lab in which you are working on the relevant study. However, when it becomes necessary for you to apply for your own research protocol and be listed as Lead Investigator or Key Personnel on a CPHS application, you must complete training in human subjects research via CITI - Collaborative IRB Training Initiative prior to approval being granted for the protocol.

Travel Guidelines

To ensure the maximum allowable reimbursement of your travel expenses, please review the following guidelines before you travel.

• Travel Policy
  • Review campus travel policy and procedure at the following link: Travel.
• Reimbursement Request
  • Submit your request promptly after your return.
• To avoid or minimize processing delays, be cognizant of and observe policies, procedures and the following tips:
  • Airfare
    • both proof of purchase and proof of use are required. Keep, and submit, a copy of your ticket invoice and your boarding ticket/pass. An itinerary is not acceptable documentation. Eligible receipts must show the cost of the ticket and that you paid for the ticket.
  • Accommodations & Lodging
    • The hotel receipt must show the dates and cost of your stay and must indicate that the bill was paid in full. It's best to pay for your bill and request a separate receipt even if you share a room.
  • Food/Meals
    • Meal and Incidental Expense (M&IE) is a maximum amount that UCB travelers can claim daily for meals and incidentals (tips) during short-term business travel in the continental United States. You may claim only the actual amount spent, and that amount may not exceed $64 per day. You may choose to itemize your meal cost or provide receipts for each meal. You do not need to do both. If you pay for someone else's food/meals it will be considered "entertainment" not travel cost. Submit a separate Entertainment Reimbursement request for those expenses; do not include them in your travel reimbursement request. Alcoholic beverages cannot be reimbursed.
  • Conference Registration
    • These fees are considered travel cost, Membership fees ARE NOT. Submit a separate (non-travel) reimbursement request for Membership fees.
  • Authorization for Reimbursement
    • University funded travel must be approved/authorized by a person with signature authority for the funds being charged. Hence, the Vision Science Graduate Affairs Officer must approve your reimbursement request form.